Timeline & Exhibitor Checklist
Avoid paying premium prices by ordering services before the show.
April 1
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Application for booth space and exhibitor prospectus available online at www.yankeedental.com/exhibits.html
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April 23
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Contract and deposit are due for priority point space assigment. Only YDC 2010 exhibitors are permitted to contract at this time; all other contracts will be held until priority point assignments are confirmed. |
May 28
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Notices of first round booth assigments are mailed. Second round booth assignments begin and will continue until the exhibit hall sells out.
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June 11
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Deadline for booth cancellation/reductions with a full refund. |
August 6
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Companies whose contracts are received by this date will be listed in the Program Book. |
August 31
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Balance of booth payment is due. New applications for space, from this day forward, require 100% of total exhibit fees. |
September
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Exhibitor Newsletters will be emailed monthly beginning in September. |
September 22
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YDC Housing Bureau opens. Registration opens for attendees and exhibitor booth personnel. |
Mid-October
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Exhibitor Service Kits will be emailed and available online. |
October 15
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Complimentary Expo passes available for you to invite your customers and prospects on to the show floor at no charge. |
November 1
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Deadline for booth cancellation /reduction with 50% of full booth fee retained. Space cancelled after this date will forfeit 100% of booth fee. |
November 12
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Companies whose contracts are received by this date will be listed in the Program & Products Advance Planner |
December 3
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Certificates of Insurance are due from every exhibiting company. |
December 10
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Companies whose contracts are received by this date will be included in the On-Site Guide |
December 27
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Deadline to submit Exhibitor-Appointed Non-Official Contractor authorization form. |
December 31
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Deadline to make any cancellations to hotel reservations without penalty. |
January 5
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Deadline for registering booth personnel in order to receive badges by mail. |
January 6
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Deadline to submit early move-in, booth variance, and hanging sign request forms for approval. You will find these in the Service Kit. |
January 12
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Deadline to make hotel reservations within the YDC Housing Blocks. |