Yankee Dental Congress 2015

Responsibilities

Roles may vary according to the volunteer’s availability and event needs.

Presiding Chair

Prior to the meeting, contact the speaker, confirm arrangements, and finalize equipment and handout requests. On-site serves as host to speaker and introduces speaker to audience.
Time Commitment Required: Minimum of 3 hours onsite, a couple of phone calls prior.

Room Coordinator

Responsible for lecture room prior to and during the lecture. Check on handouts and equipment. Check and collect tickets, name badges, distribute course evaluations. Monitor audiovisual, lighting, and temperature.
Time Commitment Required: Minimum of 3 hours onsite.

 

Hospitality

  • Special Guest Lounge Host
    Clinician and volunteer breakfasts and lunches will be served on the Exhibit Floor at the VIP/Volunteer/Clinician Lounge Thursday through Saturday. Welcome people as they arrive and monitor food and seating.
    Time Commitment Required: 2-3 hours onsite.
  • Special Guest Desk Volunteers
    Distribute packets for VIPs and clinicians at the Special Guest Desk in the BCEC. Also monitor ribbon distribution for various committees and VIPs, as well as scout passes.
    Time Commitment Required: 2-3 hours onsite.

 

 

General Arrangements

  • Information Line Operator
    Man the Yankee Dental Congress information line in the show office. Answer attendee questions, forward calls, or take messages for appropriate personnel.
    Time Commitment Required: Minimum of 2 hours onsite.
  • CE Pavilion Host
    Monitor CE Pavilion and assist attendees with CE-related questions/issues.
    Time Commitment Required: Minimum of 1-hour onsite.
  • Emergency Presiding Chair/Room Coordinator
    Stand-in for Presiding Chair or Room Coordinator in the event of unscheduled absences.
    Time Commitment Required: Minimum of 3 hours on-site.
  • Information Booth Host
    Staff one of the many information booths throughout the BCEC, and answer attendee questions.
    Time Commitment Required: Minimum of 3 hours onsite.

 

 

Exhibits

Exhibits volunteers assist YDC personnel with exhibitor registration and exhibit hall traffic builders. Tasks can include assisting exhibitors with registering and assisting staff with crowd control; monitoring exhibit hall contests; escorting celebrity look-a-likes and special guests, and taking souvenir photographs for attendees; and assisting with other tasks as needed.

Time Commitment Required: Minimum time commitment varies from 2-4 hours to 1/2 or full day.

 

Special Events

Special events volunteers assist YDC staff with a wide variety of tasks such as pre-event set-up, ushering, ticket collection, etc.

  • Event Chair
    Contact speaker 3 weeks prior to event. Confirm audiovisual requirements, biographical information, review travel arrangements, including hotel and parking. Contact On-Site Coordinator 3 weeks prior to event to introduce yourself. Arrange to meet speaker and On-site Coordinator at the lecture room at least 45 minutes prior to program start time. Introduce speaker to the audience and present certificate at end of lecture.
    Time Commitment Required: Minimum of a few phone calls prior to Yankee and 3 hours onsite.
  • On-Site Coordinator
    Monitor audiovisual, lighting and temperature, check name badges, collect tickets, and distribute and collect evaluations. Report to lecture room at least 45 minutes prior to program start time.
    Time Commitment Required: Minimum of 3 hours onsite.
  • Tour Coordinator
    Report to bus departure area at least 30 minutes prior to departure time. Check that bus has arrived and watch for tour participants. Collect tickets, and distribute and collect evaluations.
    Time Commitment Required:Minimum of 3 hours onsite.

 

 

Registration

  • Registration Assistants
    Help support the registration process behind the counter by distributing tickets, badges, badge holders, and restocking program books and on-site registration forms.
    Time Commitment Required: Half-day shifts—a.m. & p.m.—exact times dependent on registration hours.
  • Floor Walkers
    Assist in keeping the registration lines moving by directing attendees to appropriate areas and confirming the necessary paperwork has been completed while attendees are in line.
    Time Commitment Required: Half-day shifts —a.m. & p.m.—exact times dependent on registration hours.

Volunteers

Apply to Volunteer
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Customer Service Information
Need Help?
Call YDC Customer Service at
(877) 515-9071
Hours
Monday-Friday 9:00 am - 5:00 pm EST


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Presented by the Massachusetts Dental Society in cooperation with the dental societies of:

Massachusetts Dental Society Connecticut State Dental Association - CSDA Maine NH Dental Association RI Dental Association VT Dental Association