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Yankee Dental Congress

 

JANUARY 31 - FEBRUARY 2, 2019

BOSTON CONVENTION & EXHIBITION CENTER

Exhibitor Resources

Please visit this portion of the website frequently, as we will post all updated exhibitor newsletters, information on Yankee vendors, hotel info and lots more as it becomes available.

Exhibitor Housing & Registration

Booth Furnishings & Services

The Yankee Dental Congress 2019 Exhibitor Service Manual will become available mid-October. Be sure to read through the entire manual thoroughly as there is a great deal of information including deadlines for discount prices.

To skip directly to the vendor websites, click on the following links:

Freeman (booth furnishings)
Mass Convention Center Authority (electrical, internet, security)
Convention Data Services (lead retrieval)
Use show code YDCX0119
Tips for driving traffic to your booth

Certificate of Insurance

All exhibitors must send an original certificate of insurance to the Massachusetts Dental Society by December 5, 2018.  No exhibitor will be allowed to set up without the required certificate of insurance.

Please refer to our SAMPLE and these five steps to be sure your certificate of insurance displays the required information.

  1. Your company must be listed as the insured
  2. You must carry and maintain a minimum of $1 million insurance coverage that provides general liability coverage, coverage against damage to persons and property, and hazard insurance, insuring the exhibitor's property and its exhibit space, to fully protect it and the MDS and the additional insured (see below) against all risks in connection with its exhibit at the Yankee Dental Congress, or under the 2019 Rules & Regulations, or otherwise.
  3. Required dates must cover the dates of the expo, including set-up and breakdown: January 28-February 3, 2019.  Please send the certificate even if it expires by 12/31/18, then send a new certificate after this date.
  4. All insurance shall name as additional insured the Massachusetts Dental Society, other participating dental societies of Connecticut, Maine, New Hampshire, Rhode Island and Vermont, the Massachusetts Convention Center Authority and Freeman.
  5. The certificate holder must be listed as follows:

          Massachusetts Dental Society
          Yankee Exhibits
          Two Willow Street
          Southborough, MA 01745

If you do not carry general liability insurance, you may purchase this in the form of event insurance. Information and order forms will be provided in the exhibitor service manual, sent in October, or view our Official Vendors to contact the vendor directly:

Certificate of Insurance
John Buttine Inc.
(212) 867-3642

The Yankee and the Massachusetts Convention Center Authority will not be responsible for damage or loss to any property of the exhibitor, including the shipping containers brought into or used in or about the convention center, nor for any acts or omissions of the exhibitor's employees, agents or representatives.

Questions? Contact Us

 

Important Dates & Deadlines

Avoid paying premium prices, order services by early bird deadlines.

April 6
Application/contract for booth space available online.

April 23
Contract and deposit due for priority point space assignment.  Only Yankee 2018 exhibitors are permitted to contract between April 6-23;  all other contracts will be held until priority point assignments are confirmed. Discounted booths not available to contract during this time.

June 1
Notices of first round booth assignments are mailed. Second round booth assignments begin and will continue until the exhibit hall sells out.

June 15
Deadline for booth cancellation with a full refund.

August 10
Contracted companies will be listed in the Program Book.

August 31
Balance of booth payment is due.  New applications for space, from this day forward, require 100% of total exhibit fees.

September
Monthly Exhibitor E-Newsletters begin.

September 11
First exhibitor newsletter was emailed. Monthly newsletters to follow.

September 19 
Housing Bureau opened at 12 noon. Make your housing arrangements online at yankeedental.com.

Registration for booth personnel opened at 12 noon. Register online at yankeedental.com.

September 28
Deadline for booth cancellation/reduction with 50% of full booth retained.

While supplies last: 
Complimentary Expo passes available to invite to customers & prospects to the show floor at no charge.

November 6
Deadline to submit complimentary show special listing to be printed in the Program & Products Advance Planner publication.

Companies whose contracts are received by this date will be listed in the Program & Products Advance Planner publication.

December 3
Companies whose contracts are received by this date will be included in the On-site Guide publication and Mobile App.

December 5
Certificates of Insurance are due to the MA Dental Society. All exhibitors are required to submit a certificate of liability insurance.

December 21
Deadline to submit Early Move-In request form to Yankee Exhibits. (20x20 or larger only)

January 2
First date to allow shipments to the Freeman Advance Warehouse.

January 3
Deadline to register booth personnel in order to receive badges by mail. Deadline for booth variance and hanging sign requests.

January 4
Deadline for laser exhibiting requests. 

January 10
Deadline for discount rates for all services at the Boston Convention & Exhibition Center. 

Freeman deadline for discount on advance orders for furniture & standard carpet.

January 17
Deadline to order FREE Lead Retrieval system through Convention Data Services. 

January 23 
Advance freight shipment deadline. After this date, everything must ship direct. 

January 28 
First day of direct shipments to be accepted at the BCEC.

January 29 
Exhibitor onsite registration opens at 8:00 am. 

January 29-30 
Move-in for all exhibitors.

January 30 
All crates must be removed from the aisles by 4 pm for aisle carpet to be laid.

Please note dates are subject to change

Official Vendors

Third party companies who are not official Yankee vendors, have been soliciting exhibitors for room reservations, lead retrieval units, list rentals, and other trade show products and services. These organizations may misrepresent themselves as Yankee official vendors. Exhibitors may be contacted by fax, e-mail, or phone with offers for cut rate services. If you receive an email from a company trying to sell you a list; please note these are not actual attendee lists and these companies are NOT authorized Yankee vendors. Direct any questions to Yankee Exhibits.

Housing

onPeak

800-535-9197

Certificate of Insurance

John Buttine Inc.

212-867-3642

Registration

Convention Data Services

877-515-9071

Lead Retrieval Convention Data Services 800-746-9734

Service Contractor

Freeman

508-894-5100

Mobile Application

Core-Apps, LLC

443 424 2673

Custom Furniture

Freeman

508-894-5100

A/V & Computer Rental

Projection Inc.

617-954-3333

Booth Catering

Levy Restaurants @ BCEC

617-954-2296

BCEC Services

MCCA

617-954-2230

Rigging Services

JCalpro at MCCA

617-954-2230

Floral Services

800 PLANT IT

800-752-6848

Shipping Services

Bohren's/United Van Lines

781-925-5512

Shipping Services

Freeman

800-995-3579

CD ROM Sales

Fleetwood Multimedia, Inc.

800-353-1830

Transportation Provider

RPMs, Inc.

877-899-0983

Exhibitor Newsletters

View the Yankee 2019 exhibitor newsletters that have been sent out to the exhibits main contact. Please contact us if you would like to be added to receive these monthly newsletters.

October 2018 - Newsletter
September 2018 - Newsletter
June 2018 - Housing Poacher Alert
April 2018 - Priority Point Assignment
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