Exhibitor Resources
Exhibitor Housing & Registration
Booth Furnishings & Services
To skip directly to the vendor websites, click on the following links:
Freeman (booth furnishings)
Mass Convention Center Authority (electrical, internet, security)
Convention Data Services (lead retrieval)
Use show code YDCX0119
Webinar to learn how to use your lead retrieval device
Certificate of Insurance
All exhibitors must send an original certificate of insurance to the Massachusetts Dental Society by December 5, 2018. No exhibitor will be allowed to set up without the required certificate of insurance.
Please refer to our SAMPLE and these five steps to be sure your certificate of insurance displays the required information.
- Your company must be listed as the insured
- You must carry and maintain a minimum of $1 million insurance coverage that provides general liability coverage, coverage against damage to persons and property, and hazard insurance, insuring the exhibitor's property and its exhibit space, to fully protect it and the MDS and the additional insured (see below) against all risks in connection with its exhibit at the Yankee Dental Congress, or under the 2019 Rules & Regulations, or otherwise.
- Required dates must cover the dates of the expo, including set-up and breakdown: January 28-February 3, 2019. Please send the certificate even if it expires by 12/31/18, then send a new certificate after this date.
- All insurance shall name as additional insured the Massachusetts Dental Society, other participating dental societies of Connecticut, Maine, New Hampshire, Rhode Island and Vermont, the Massachusetts Convention Center Authority and Freeman.
- The certificate holder must be listed as follows:
Massachusetts Dental Society
Yankee Exhibits
Two Willow Street
Southborough, MA 01745
If you do not carry general liability insurance, you may purchase this in the form of event insurance. Information and order forms will be provided in the exhibitor service manual, sent in October, or view our Official Vendors to contact the vendor directly:
Certificate of Insurance
John Buttine Inc.
(212) 867-3642
The Yankee and the Massachusetts Convention Center Authority will not be responsible for damage or loss to any property of the exhibitor, including the shipping containers brought into or used in or about the convention center, nor for any acts or omissions of the exhibitor's employees, agents or representatives.
Questions? Contact Us
Important Dates & Deadlines
Avoid paying premium prices, order services by early bird deadlines.
April 6
Application/contract for booth space available online.
April 23
Contract and deposit due for priority point space assignment. Only Yankee 2018 exhibitors are permitted to contract between April 6-23; all other contracts will be held until priority point assignments are confirmed. Discounted booths not available to contract during this time.
June 1
Notices of first round booth assignments are mailed. Second round booth assignments begin and will continue until the exhibit hall sells out.
June 15
Deadline for booth cancellation with a full refund.
August 10
Contracted companies will be listed in the Program Book.
August 31
Balance of booth payment is due. New applications for space, from this day forward, require 100% of total exhibit fees.
September
Monthly Exhibitor E-Newsletters begin.
September 19
Yankee Housing and Registration opens.
September 28
Space cancelled or downsized after this date will forfeit 100% of booth fee.
October
Exhibitor Service Manuals emailed.
Expo Only Passes
November 6
Deadline to submit complimentary show special listing.
Contracted companies will be listed in the Program & Products Advance Planner.
November 30
Mobile App opportunities
December 3
Contracted companies will be included in the On-Site Guide and Mobile App.
December 5
Certificates of Insurance are due.
December 21
Deadline to submit early move-in request form (20x20 or larger only).
January 2
Deadline for registering booth personnel to receive badges by mail.
January 3
Deadline to submit booth variance, hanging sign, and laser request forms for approval. Forms located in the Service Manual.
January 10
Last day for discounted rates on all services and furnishings for your booth.
Last day to order complimentary lead retrieval unit.
January 18
Deadline to make hotel reservations within Yankee Blocks.
January 29
Exhibitor move-in and registration opens at 8 am.
Please note dates are subject to change
Official Vendors
Third party companies who are not official Yankee vendors, have been soliciting exhibitors for room reservations, lead retrieval units, list rentals, and other trade show products and services. These organizations may misrepresent themselves as Yankee official vendors. Exhibitors may be contacted by fax, e-mail, or phone with offers for cut rate services. If you receive an email from a company trying to sell you a list; please note these are not actual attendee lists and these companies are NOT authorized Yankee vendors. Direct any questions to Yankee Exhibits.
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Housing |
800-535-9197 |
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Certificate of Insurance |
212-867-3642 |
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Registration & Lead Retrieval |
800-746-9734 |
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Service Contractor |
508-894-5100 |
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Mobile Application |
443 424 2673 |
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Custom Furniture |
508-894-5100 |
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A/V & Computer Rental |
617-954-3333 |
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Booth Catering |
617-954-2296 |
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BCEC Services |
617-954-2230 |
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Rigging Services |
617-954-2230 |
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Floral Services |
800-752-6848 |
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Shipping Services |
781-925-5512 |
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Shipping Services |
508-894-5100 |
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CD ROM Sales |
800-353-1830 |
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Transportation Provider |
877-899-0983 |
Exhibitor Newsletters
June 2018 - Housing Poacher Alert
April 2018 - Priority Point Assignment