First Time Exhibitors

Please visit this portion of the website frequently, as we will post all updated exhibitor newsletters, information on Yankee vendors, hotel info and lots more as it becomes available.

Important Dates & Deadlines

Avoid paying premium prices, order services by early bird deadlines.

April 13-29

Priority point contract period

April 29

Last day to submit contract for priority point space assignment. Only Yankee 2022 exhibitors are permitted to contract between April 13-29; all other contracts will be held until priority point assignments are confirmed. Discounted booths not available to contract during this time. Notices of first round booth assignments are emailed.

June

Notices of priority point booth assignments are emailed

June 30

Deadline for booth cancellation with a full refund. Space canceled or downsized after this date will forfeit 50% of booth fee.

August 1

Contracted companies will be listed in the Program Book

August 31

Balance of booth payment due

September 9

Space cancelled or downsized after this date will forfeit 100% of booth fee

October

Monthly Exhibitor E-Newsletters begin

Exhibitor Service Manual available

October 6

Yankee Housing and Registration open

Housing Bureau opens at 12 noon. Make your housing arrangements online at yankeedental.com.

Registration for booth personnel opens at 12 noon. Register online at yankeedental.com.

December 14

Certificates of Insurance are due to the MA Dental Society. All exhibitors are required to submit a certificate of liability insurance. If you do not carry General Liability Insurance, you may purchase this. See Certificate of Insurance file above.

December 15

Deadline to submit complimentary show special listing to be promoted in the OnSite Guide, and on the Mobile App, and Web

December 16

Deadline to submit Early Move-In request form to Yankee Exhibits. (20x20 or larger only).

December 19

Contracted companies will be listed in the OnSite Guide, and on the Mobile App, and Web

December 21

Deadline to submit booth variance, hanging sign, and laser request forms for approval

January 4

Deadline for registering booth personnel to receive badges by mail

Deadline for discounted rates on all Freeman services and furnishings for your booth

January 5

Deadline for discounted rates on all MCCA services for your booth (electrical included)

January 12

Last day to order complimentary lead retrieval unit

Deadline to make hotel reservations within Yankee blocks.

January 24

Exhibitor move-in and registration opens at 8:00 am.

January 28

Exhibitor move-out

Please note dates are subject to change

Exhibitor Service Manual - Booth Furnishings & Services

The Yankee Dental Congress 2023 Exhibitor Service Manual will become available in October. Be sure to read through the entire manual thoroughly as there is a great deal of information including deadlines for discount prices.

To skip directly to the vendor websites, click on the following links (will be available in October):

Freeman- Exhibitor Service Manual (booth furnishings) For questions regarding billing or pricing contact Freeman direct. 508-894-5100 • Freeman Exhibitor Service Manual
Mass Convention Center Authority (electrical, internet, security) For questions regarding billing or pricing contact the BCEC direct 617-954-2230 or exhibitorservices@massconvention.com
Convention Data Services (lead retrieval) For questions regarding lead retrieval contact Convention Data Services direct, 1-800-746-9734 or xpressleadpro@cdsreg.com

 

Certificate of Insurance

All exhibitors must send an original certificate of insurance to the Massachusetts Dental Society by December 14, 2022.  No exhibitor will be allowed to set up without the required certificate of insurance.

Please refer to our SAMPLE and these five steps to be sure your certificate of insurance displays the required information.

  1. Your company must be listed as the insured
  2. You must carry and maintain a minimum of $1 million insurance coverage that provides general liability coverage, coverage against damage to persons and property, and hazard insurance, insuring the exhibitor's property and its exhibit space, to fully protect it and the MDS and the additional insured (see below) against all risks in connection with its exhibit at the Yankee Dental Congress, or under the 2023 Rules & Regulations, or otherwise.
  3. Required dates must cover the dates of the expo, including set-up and breakdown: January 24- 29, 2023.  Please send the certificate even if it expires by 12/31/22, then send a new certificate after this date.
  4. All insurance shall name as additional insured the Massachusetts Convention Center Authority and Freeman.
  5. The certificate holder must be listed as follows:

          Massachusetts Dental Society
          Yankee Exhibits
          Two Willow Street
          Southborough, MA 01745

If you do not carry general liability insurance, you may purchase this in the form of event insurance. Information and order forms will also be included in the exhibitor service manual, going out in October.

Certificate of Insurance

Yankee 2023 Exhibitor Insurance Brochure


The Yankee and the Massachusetts Convention Center Authority will not be responsible for damage or loss to any property of the exhibitor, including the shipping containers brought into or used in or about the convention center, nor for any acts or omissions of the exhibitor's employees, agents or representatives.

Questions? Contact Us

 

Official Vendors

We have contracted with leading companies in the exhibition industry to provide services to exhibitors participating in Yankee Dental Congress. 

 

Please note – Important Hotel Information
onPeak is the only official housing partner of Yankee Dental Congress. No other hotel reseller is endorsed or affiliated with the expo and entering into financial agreements with such companies may lead to costly consequences. Buyers should BEWARE!


Listed below are the official approved vendors for the Yankee Dental Congress. 

 A/V &Computer Rental  Projection Inc. 617-954-3333
Booth Catering  Levy Restaurants @ BCEC 617-954-2296
Booth Cleaning  ABM  
Booth Furniture Freeman 888-508-5054
Certificate of Insurance    
Conference Session Recordings  Fleetwood Multimedia, Inc. 800-353-1830
Electrical/Plumbing/Security  MCCA 617-954-2230
Florist  

Hotel Reservations

onPeak

800-535-9197

Lead Retrieval  Convention Data Services 800-746-9734
Mobile Application   Core-Apps, LLC 443-424-2673

Registration

Convention Data Services

877-515-9071

Rigging Services JCalpro at MCCA 617-954-2230

Service Contractor

Freeman

888-508-5054

Shipping Services  Bohren's Logistics/United Van Lines 781-925-5512

Shipping Services

Freeman

888-508-5054

Shuttles

RPMs, Inc.

877-899-0983

Please be advised that Yankee does not provide exhibitor contact information to any companies other than the above listed official vendors.

The order forms and complete information from these vendors will be included in the Freeman Exhibitor Services Manual, emailed to exhibitors in October. If a vendor is not on this list, they have not been approved

WARNING: Third party companies who are not official Yankee vendors, have been soliciting exhibitors for room reservations, lead retrieval units, list rentals, and other trade show products and services. These organizations may misrepresent themselves as Yankee official vendors. Exhibitors may be contacted by fax, e-mail, or phone with offers for cut rate services. If you receive an email from a company trying to sell you a list; please note these are not actual attendee lists and these companies are NOT authorized Yankee vendors. Direct any questions to Yankee Exhibits.