First Time Exhibitors
Important Dates & Deadlines
Avoid paying premium prices, order services by early bird deadlines.
Priority point contract period
Last day to submit contract for priority point space assignment. Only Yankee 2022 exhibitors are permitted to contract between April 13-29; all other contracts will be held until priority point assignments are confirmed. Discounted booths not available to contract during this time. Notices of first round booth assignments are emailed.
Notices of priority point booth assignments are emailed
Deadline for booth cancellation with a full refund. Space canceled or downsized after this date will forfeit 50% of booth fee.
Contracted companies will be listed in the Program Book
Balance of booth payment due
Space cancelled or downsized after this date will forfeit 100% of booth fee
Monthly Exhibitor E-Newsletters begin
Exhibitor Service Manual available
Yankee Housing and Registration open
Housing Bureau opens at 12 noon. Make your housing arrangements online at yankeedental.com.
Registration for booth personnel opens at 12 noon. Register online at yankeedental.com.
Certificates of Insurance are due to the MA Dental Society. All exhibitors are required to submit a certificate of liability insurance. If you do not carry General Liability Insurance, you may purchase this. See Certificate of Insurance file above.
Deadline to submit complimentary show special listing to be promoted in the OnSite Guide, and on the Mobile App, and Web
Deadline to submit Early Move-In request form to Yankee Exhibits. (20x20 or larger only).
Contracted companies will be listed in the OnSite Guide, and on the Mobile App, and Web
Deadline to submit booth variance, hanging sign, and laser request forms for approval
Deadline for registering booth personnel to receive badges by mail
Deadline for discounted rates on all Freeman services and furnishings for your booth
Deadline for discounted rates on all MCCA services for your booth (electrical included)
Deadline to make hotel reservations within Yankee blocks.
Last day to order complimentary lead retrieval unit
Exhibitor move-in and registration opens at 8:00 am.
Please note dates are subject to change
Exhibitor Service Manual - Booth Furnishings & Services
The Yankee Dental Congress 2023 Exhibitor Service Manual will become available in October. Be sure to read through the entire manual thoroughly as there is a great deal of information including deadlines for discount prices.
To skip directly to the vendor websites, click on the following links:
Freeman- Exhibitor Service Manual (booth furnishings) For questions regarding billing or pricing contact Freeman direct. 508-894-5100 • Freeman Exhibitor Service Manual
Mass Convention Center Authority (electrical, internet, security) Order Electricity Here For questions regarding billing or pricing contact the BCEC direct 617-954-2230 or firstname.lastname@example.org
Convention Data Services (lead retrieval) Order Lead Retrieval Here Use Promo Code: ydcxapp for the Xpress App or ydcxplus for the XPress Handeld. For questions regarding lead retrieval contact Convention Data Services direct, 1-800-746-9734 or email@example.com
Certificate of Insurance
All exhibitors must send an original certificate of insurance to the Massachusetts Dental Society by December 14, 2022. No exhibitor will be allowed to set up without the required certificate of insurance.
Please refer to our SAMPLE and these five steps to be sure your certificate of insurance displays the required information.
- Your company must be listed as the insured
- You must carry and maintain a minimum of $1 million insurance coverage that provides general liability coverage, coverage against damage to persons and property, and hazard insurance, insuring the exhibitor's property and its exhibit space, to fully protect it and the MDS and the additional insured (see below) against all risks in connection with its exhibit at the Yankee Dental Congress, or under the 2023 Rules and Regulations, or otherwise.
- Required dates must cover the dates of the expo, including set-up and breakdown: January 24- 29, 2023. Please send the certificate even if it expires by 12/31/22, then send a new certificate after this date.
- All insurance shall name as additional insured the Massachusetts Convention Center Authority and Freeman.
- The certificate holder must be listed as follows:
Massachusetts Dental Society
Two Willow Street
Southborough, MA 01745
If you do not carry general liability insurance, you may purchase this in the form of event insurance. Information and order forms will also be included in the exhibitor service manual, going out in October.
Certificate of Insurance
We have contracted with leading companies in the exhibition industry to provide services to exhibitors participating in Yankee Dental Congress.
Please note – Important Hotel Information
onPeak is the only official housing partner of Yankee Dental Congress. No other hotel reseller is endorsed or affiliated with the expo and entering into financial agreements with such companies may lead to costly consequences. Buyers should BEWARE!
Listed below are the official approved vendors for the Yankee Dental Congress.
|A/V &Computer Rental||Projection Inc.||617-954-3333|
|Booth Catering||Levy Restaurants @ BCEC||617-954-2296|
|Certificate of Insurance||Rainprotection|
|Lead Retrieval||Convention Data Services||800-746-9734|
|Mobile Application||Core-Apps, LLC||443-424-2673|
|Rigging Services||JCalpro at MCCA||617-954-2230|
|Shipping Services||Bohren's Logistics/United Van Lines||781-925-5512|
Please be advised that Yankee does not provide exhibitor contact information to any companies other than the above listed official vendors.
The order forms and complete information from these vendors will be included in the Freeman Exhibitor Services Manual, emailed to exhibitors in October. If a vendor is not on this list, they have not been approved