First Time Exhibitors

Please visit this portion of the website frequently, as we will post all updated exhibitor newsletters, information on Yankee vendors, hotel info and lots more as it becomes available.

Important Dates & Deadlines

Avoid paying premium prices, order services by early bird deadlines.


Application/contract for booth space available online.

July 16

last day to submit contract for priority point space assignment. Only Yankee 2020 exhibitors are permitted to contract between May 1-22; all other contracts will be held until priority point assignments are confirmed. Discounted booths not available to contract during this time. Notices of first round booth assignments are emailed.

August 13

Notices of priority point booth assignments are emailed

August 27

Deadline for booth cancellation with a full refund. Space canceled or downsized after this date will forfeit 50% of booth fee.

September 10

Contracted companies will be listed in the Program Book

September 17

Balance of booth payment due

October 1

Monthly Exhibitor E-Newsletters begin.

Space cancelled or downsized after this date will forfeit 100% of booth fee

October 13

Yankee Housing and Registration open

Housing Bureau opens at 12 noon. Make your housing arrangements online at

Registration for booth personnel opens at 12 noon. Register online at

November 1

Exhibitor Service Manual available

November 15

Deadline to submit complimentary show special listing to be promoted in the Digital Planner & Buyers Guide, Mobile App, and Web

December 1

Contracted companies will be listed in the Digital Planner & Buyer's Guide

December 15

Certificates of Insurance are due to the MA Dental Society. All exhibitors are required to submit a certificate of liability insurance. If you do not carry General Liability Insurance, you may purchase this. See Certificate of Insurance file above.

December 17

Deadline to submit Early Move-In request form to Yankee Exhibits. (20x20 or larger only).

December 20

Contracted companies will be included in the On-Site Guide, Mobile App and Web

December 22

Deadline to submit booth variance, hanging sign, and laser request forms for approval

December 31

Deadline for registering booth personnel to receive badges by mail*

January 5

Last day for discounted rates on all services and furnishings for your booth

January 13

Last day to order complimentary lead retrieval unit

Deadline to make hotel reservations within Yankee blocks.

January 25

Exhibitor move-in and registration opens at 8:00 am.

January 29

Exhibitor move-out

Please note dates are subject to change

*due to slower USPS mail service, the deadline to enter booth personnel to receive badges in the mail has been changed to December 31. Booth personnel can still be entered after this date, but badges will be held for pick up on site.

Exhibitor Service Manual - Booth Furnishings & Services

The Yankee Dental Congress 2022 Exhibitor Service Manual will become available in November. Be sure to read through the entire manual thoroughly as there is a great deal of information including deadlines for discount prices.

To skip directly to the vendor websites, click on the following links:

Freeman- Exhibitor Service Manual (booth furnishings) For questions regarding billing or pricing contact Freeman direct. 508-894-5100 • Freeman Exhibitor Service Manual
Mass Convention Center Authority (electrical, internet, security) For questions regarding billing or pricing contact the BCEC direct 617-954-2230 or Mass Convention Center Authority
Convention Data Services (lead retrieval) Convention Data Services For questions regarding lead retrieval service contact Convention Data Services direct, 1-800-746-9734 or


Certificate of Insurance

All exhibitors must send an original certificate of insurance to the Massachusetts Dental Society by December 15, 2021.  No exhibitor will be allowed to set up without the required certificate of insurance.

Please refer to our SAMPLE and these five steps to be sure your certificate of insurance displays the required information.

  1. Your company must be listed as the insured
  2. You must carry and maintain a minimum of $1 million insurance coverage that provides general liability coverage, coverage against damage to persons and property, and hazard insurance, insuring the exhibitor's property and its exhibit space, to fully protect it and the MDS and the additional insured (see below) against all risks in connection with its exhibit at the Yankee Dental Congress, or under the 2022 Rules & Regulations, or otherwise.
  3. Required dates must cover the dates of the expo, including set-up and breakdown: January 24- 30, 2022.  Please send the certificate even if it expires by 12/31/21, then send a new certificate after this date.
  4. All insurance shall name as additional insured the Massachusetts Convention Center Authority and Freeman.
  5. The certificate holder must be listed as follows:

          Massachusetts Dental Society
          Yankee Exhibits
          Two Willow Street
          Southborough, MA 01745

If you do not carry general liability insurance, you may purchase this in the form of event insurance. Information and order forms will also be included in the exhibitor service manual, going out in October

Certificate of Insurance
Rainprotection Insurance
Yankee 2022 Exhibitor Insurance Brochure

The Yankee and the Massachusetts Convention Center Authority will not be responsible for damage or loss to any property of the exhibitor, including the shipping containers brought into or used in or about the convention center, nor for any acts or omissions of the exhibitor's employees, agents or representatives.

Questions? Contact Us


Official Vendors

We have contracted with leading companies in the exhibition industry to provide services to exhibitors participating in Yankee Dental Congress. 


Please note – Important Hotel Information
onPeak is the only official housing partner of Yankee Dental Congress. No other hotel reseller is endorsed or affiliated with the expo and entering into financial agreements with such companies may lead to costly consequences. Buyers should BEWARE!

Listed below are the official approved vendors for the Yankee Dental Congress. 

Hotel Reservations



Certificate of Insurance

Rainprotection Insurance



Convention Data Services


Lead Retrieval Convention Data Services 800-746-9734

Service Contractor



Mobile Application

Core-Apps, LLC

443 424 2673

Custom Furniture



A/V & Computer Rental

Projection Inc.


Booth Catering

Levy Restaurants @ BCEC


BCEC Services



Rigging Services

JCalpro at MCCA


Shipping Services

Bohren's Logistics/United Van Lines


Shipping Services



CD ROM Sales

Fleetwood Multimedia, Inc.


Transportation Provider

RPMs, Inc.


Please be advised that Yankee does not provide exhibitor contact information to any companies other than the above listed official vendors.

The order forms and complete information from these vendors will be included in the Freeman Exhibitor Services Manual, emailed to exhibitors by October 29. If a vendor is not on this list, they have not been approved

WARNING: Third party companies who are not official Yankee vendors, have been soliciting exhibitors for room reservations, lead retrieval units, list rentals, and other trade show products and services. These organizations may misrepresent themselves as Yankee official vendors. Exhibitors may be contacted by fax, e-mail, or phone with offers for cut rate services. If you receive an email from a company trying to sell you a list; please note these are not actual attendee lists and these companies are NOT authorized Yankee vendors. Direct any questions to Yankee Exhibits.