VOLUNTEERS

Roles may vary according to the volunteer’s availability and event needs.

Prior to the meeting, contact the speaker, confirm arrangements, and finalize equipment and handout requests. On-site serves as host to speaker and introduces speaker to audience.
Time Commitment Required: Minimum of 3 hours onsite, a couple of phone calls prior.

Responsible for lecture room prior to and during the lecture. Check on handouts and equipment. Check and collect tickets, name badges, distribute course evaluations. Monitor audiovisual, lighting, and temperature.
Time Commitment Required: Minimum of 3 hours onsite.

Special Guest Lounge Host

Clinician and volunteer breakfasts and lunches will be served on the Exhibit Floor at the VIP/Volunteer/Clinician Lounge Thursday through Saturday. Welcome people as they arrive and monitor food and seating.
Time Commitment Required: 2-3 hours onsite.

Special Guest Desk Volunteers

Distribute packets for VIPs and clinicians at the Special Guest Desk in the BCEC. Also monitor ribbon distribution for various committees and VIPs, as well as scout passes.
Time Commitment Required: 2-3 hours onsite.

Special Events

Information Line Operator

Man the Yankee Dental Congress information line in the show office. Answer attendee questions, forward calls, or take messages for appropriate personnel.
Time Commitment Required: Minimum time commitment varies from 2-3 hours.

Information Booth Host

Staff one of the many information booths throughout the BCEC, and answer attendee questions.
Time Commitment Required: Minimum of 3 hours onsite.

Exhibits volunteers assist Yankee personnel with exhibitor registration and exhibit hall traffic builders. Tasks can include assisting exhibitors with registering and assisting staff with crowd control; monitoring exhibit hall contests; escorting celebrity look-a-likes and special guests, and taking souvenir photographs for attendees; and assisting with other tasks as needed.
Time Commitment Required: Minimum time commitment varies from 2-4 hours to 1/2 or full day.

Special events volunteers assist Yankee staff with a wide variety of tasks such as pre-event set-up, ticket collection, etc.

Event Chair

Contact speaker 3 weeks prior to event. Confirm audiovisual requirements, biographical information, review travel arrangements, including hotel and parking. Contact On-Site Coordinator 3 weeks prior to event to introduce yourself. Arrange to meet speaker and On-site Coordinator at the lecture room at least 45 minutes prior to program start time. Introduce speaker to the audience and present certificate at end of lecture.
Time Commitment Required: Minimum of a few phone calls prior to Yankee and 3 hours onsite.

On-Site Coordinator

Monitor audiovisual, lighting and temperature, check name badges, collect tickets, and distribute and collect evaluations. Report to lecture room at least 45 minutes prior to program start time.
Time Commitment Required: Minimum of 3 hours onsite.

Tour Coordinator

Report to bus departure area at least 30 minutes prior to departure time. Check that bus has arrived and watch for tour participants. Collect tickets, and distribute and collect evaluations.
Time Commitment Required: Minimum of 3 hours onsite.

Registration Assistants

Help support the registration process behind the counter by distributing tickets, badges, badge holders, and restocking program books.
Time Commitment Required: Half-day shifts—am & pm—exact times dependent on registration hours.

Floor Walkers

Assist in keeping the lines moving by directing attendees to appropriate registration areas
Time Commitment Required: Half-day shifts —am & pm—exact times dependent on registration hours.