VOLUNTEERS

Roles may vary according to the volunteer’s availability and event needs. 

Presiding Chair

  • Prior to the meeting, contact the speaker, confirm arrangements, and finalize equipment and handout requests. On-site serves as host to speaker and introduces speaker to audience.
  • Time Commitment Required: Minimum of 3 hours onsite, a couple of phone calls prior.

Room Coordinator

  • Responsible for lecture room prior to and during the lecture. Check on handouts and equipment. Check and collect tickets, name badges. Monitor audiovisual, lighting, and temperature.
  • Time Commitment Required: Minimum of 3 hours onsite.

Hospitality

Special Guest Lounge Host

  • Clinician and volunteer breakfasts and lunches will be served on the Exhibit Floor at the Clinician Lounge Thursday through Saturday. Welcome people as they arrive and monitor food and seating.
  • Time Commitment Required: 2-3 hours onsite.

Clinicians/VIP Desk 

  • Distribute packets for VIPs and clinicians at the Special Guest Desk in the BCEC. Also monitor ribbon distribution for various committees and VIPs, as well as scout passes.
  • Time Commitment Required: 2-3 hours onsite.

Special Events

  • Awards Ceremony
  • Opening Night Party
  • Time Commitment Required: 2-3 hours onsite.


General Arrangements

Information Line Operator
  • Man the Yankee Dental Congress information line in the show office. Answer attendee questions, forward calls, or take messages for appropriate personnel.
  • Time Commitment Required: Minimum time commitment varies from 2-3 hours.

Information Booth Host

  • Staff one of the many information booths throughout the BCEC, and answer attendee questions.
  • Time Commitment Required: Minimum of 3 hours onsite.

Exhibits

  • Exhibits volunteers assist Yankee personnel with exhibitor registration and exhibit hall traffic builders. Tasks can include assisting exhibitors with registering and assisting staff with crowd control; monitoring exhibit hall courses and contests; and assisting with other tasks as needed. 
  • Time Commitment Required: Minimum time commitment varies from 2-4 hours to 1/2 day. 

Registration

Registration Assistants
  • Help support the registration process behind the counter by distributing tickets, badges, badge holders, and restocking program books.
  • Time Commitment Required: Half-day shifts—am & pm—exact times dependent on registration hours.

Floor Walkers

  • Assist in keeping the lines moving by directing attendees to appropriate registration areas
  • Time Commitment Required: Half-day shifts —am & pm—exact times dependent on registration hours.